Executive Assistant
Role Overview & Responsibilities
What are we looking for?
Executive Administration Coordinator provides the highest level of effective and efficient support to 3 senior Regional Vice Presidents.
A person with several years of experience in supporting multiple stakeholders in large, global, fast-moving companies.
The incumbent must have a high level of attention to detail, excellent organizational skills, and the ability to effectively collaborate with senior leaders and peers.
A person, who's flexible, fast reacting, and ready to be working with ambiguity.
Working autonomously with VPs, but being a supportive team player for Extended Assistant Network.
Hybrid-type of work model.
What will be your key responsibilities?
Plan & execute complex, detailed travel itineraries including all transportation, hotel accommodations; obtain all necessary visas & travel documents.
Take the initiative to identify and undertake opportunities that add value to the efficient operation of your stakeholders.
Expense reporting and vacation tracking.
Actively manage/maintain electronic calendars and arrange meetings (virtual/in-person), and other appointments across multiple time zones.
Process all correspondence.
Maintain up-to-date/accurate information on applicable databases.
Plan meetings/events including contracting hotels, ground transportation, meeting facilities, caterers, restaurants, etc.
Print, collate, produce and distribute highly confidential books and/or special documents as requested.
Generate requisitions for Purchase Orders as necessary.
What can you expect from Mars?
Work with over 130,000 diverse and talented Associates, all guided by The Five Principles.
Join a purpose-driven company, where we’re striving to build the world we want tomorrow, today.
Best-in-class learning and development support from day one, including access to our in-house Mars University.
An industry-competitive salary and benefits package, including a company bonus.
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