Finance Office Assistant

Job information

Accounts Payable

• Management of DWP system (3rd party invoice processing)

• Vendor Master – new account applications

• Supplier invoice breakdown/coding

• Management bi-weekly payment runs and any urgent payments

• Train new starters on Concur (expenses systems)

• Daily bank postings

• Manage Intercompany purchase invoices processing and month end reconciliations

• Reconcile supplier statements

• Check monthly sales agent commission invoice
  

Payroll

• Prepare monthly overtime report

• Prepare monthly Offshore/On Call report

• Collect and register monthly private mileage report

• Record any salary deductions (i.e. Motoring fines)

• Submit all monthly payroll information is sent to Payroll/HR on time

Office Administration

• Mobile phone management

• Opening and distributing post

• Ordering printed stationery

• Order vending machine supplies and keep machines stocked up

• Issue laptops and computer peripherals when required

• Manage Hotels cards and accounts

• Liaise with Travel company, book flights for employees

• Manage company flats (booking rooms, distributing keys, managing cleaners and laundry)

• Motor vehicle administration

• On-site in Milton Keynes office

• At least GCSE level

• Previous purchase ledger experience would be preferable

• SAP knowledge would be an advantage

• Ability to Liaise with all levels of People

• Must have excellent communication skills (English) - both written and oral

• Keen Eye for Detail

• Flexible and pro-active approach

• Ability to work as part of a Team

• Good Microsoft Office Skills